Program Associate, Fossil Energy, Energy Foundation

Program Associate, Fossil Energy, Energy Foundation

ABOUT ENERGY FOUNDATION

Energy Foundation’s mission is to secure a clean and equitable energy future to tackle the climate crisis. We envision a healthy, safe, equitable economy powered by clean energy. We believe a thriving clean energy economy can create sustainable opportunities, spur innovation, and protect our climate—for today and future generations.

Energy Foundation supports education and analysis to promote non-partisan policy solutions that advance renewable energy and energy efficiency while opening doors to greater innovation and productivity—growing the economy with dramatically less pollution. For more than 25 years, Energy Foundation has supported grantees to help educate policymakers and the general public about the benefits of a clean energy economy. Our grantees include business, health, environmental, labor, equity, community, faith, and consumer groups, as well as policy experts, think tanks, universities, and more.

Energy Foundation’s main office is in San Francisco, CA, with regional offices in Raleigh, NC; Chicago, IL; Washington, DC; and Las Vegas, NV. We are currently all working remote until at least June 2021, and possibly longer depending on pandemic conditions.

 

POSITION SUMMARY

The Program Associate’s (PA) primary responsibility is to support the work of the Program Director (PD), Fossil Fuels. Serving as “air traffic control” for this program, the PA will arrange meetings with grantees, consultants, and funders; track and manage the program budget; review grant proposals; draft reports; and communicate with grantees and funders on a variety of issues. In addition to collaborating and coordinating with other teams and programs, the PA will also have the opportunity to organize convenings with Energy Foundation partners and grantees, and also contribute to institutional efforts.

Energy Foundation actively seeks to expand Diversity, Equity, and Inclusion within our organization and through our work. We encourage people of color and candidates with diverse backgrounds, experiences, and perspectives to apply.

 

RESPONSIBILITIES

Grantmaking

  • Consistently and accurately process proposals, reports, grants, contracts, and invoices/reimbursements from start to finish in our grants tracking system.
  • Assist PDs with conducting due diligence on proposals or prospective grantees. Directly engage with grantees and consultants to seek additional information or proposal revisions as needed.
  • Over time, this position will grow to manage grants independently.
  • Collect, track and synthesize grantee’s wins and lessons learned for use in funder and program reports.

Communication

  • Schedule and handle logistics for calls and meetings and manage PD calendars as needed, and in correspondence use Energy Foundation language, tone, and style.
  • Support PDs to foster information-sharing and learning networks among grantees and thought leaders.
  • Manage all communications around stakeholder meetings and grantee trainings.
  • Prepare initial drafts of documents and presentations for internal and external audiences, such as board dockets, proposals, blogs, discussion documents, and presentations.
  • Represent Energy Foundation and the Fossil Energy team at meetings, conferences, and other events as agreed upon with Program Director, Fossil Energy.

Budgeting and Administrative Duties 

  • Create annual budget with PD; input, manage and track program expenditures through Grants Management System (Giving Data); trouble-shoot budgetary issues or questions; be primary liaison with grants team on all budgetary questions; keep track of funding restrictions; synthesize data for reports and on request.
  • Keep track of upcoming program deadlines, outstanding requests, and assist PDs with execution of internal and external program requests.
  • Organize program conferences and meetings, and for bigger meetings, manage Event Consultant.

Strategy and Research

  • Stay current on latest sector news and information through contact with grantees and other experts and by reading reports, press releases, articles, and other relevant materials.
  • Research specific topics and prepare reports and visual aids, as requested.
  • Present sector updates during program and staff meetings.

Build the Team

  • Generate and implement ideas for systems, program, and operational improvement.
  • Maintain collaborative relationships with peers and colleagues. Contribute to a positive working environment.
  • Support Energy Foundation’s Diversity, Equity and Inclusion initiative, internally and externally.
  • Identify and seek out professional development opportunities, including networking, informational interviews, training, etc.

Program Associate Progression to Senior Program Associate 

Through time, increased efficiency, proficiency, and autonomy in the role, there is a possible promotion to Senior Program Associate.

 

SUPERVISION 
  • Reports to the Program Director, Fossil Energy,. Will be a member of the U.S. National Policy Team and the U.S. Program Team.

 

QUALIFICATIONS
  • Two years work experience in a relevant role.
  • Demonstrated knowledge and experience in one or more of the following areas: electricity markets and regulation, renewable energy, climate policy, fossil fuel industry or operations, environmental policy or candidate/issue political campaigns.
  • Technical skills: intermediate to advanced skills using Microsoft Excel, Word, PowerPoint, and Outlook, preferably in a Mac environment; familiarity with Google Drive, Docs, and Sheets.
  • Project management/multitasking: experience supporting multiple priorities and juggling a variety of tasks or projects for one or more individuals in a team environment.
CORE COMPETENCIES
  • Planning and organizing: prioritizes work activities, uses time efficiently, develops realistic action plans with a strong attention to detail; manages a variety of responsibilities; allocates time to planning, thinking, and mapping out tasks; takes initiative on new tasks; ability to manage and respond to unexpected changes.
  • Oral and written communication: ability to present information clearly and succinctly in conversation and in writing; ability to present concise themes visually; responds to inquiries accurately and in a timely manner.
  • Collaboration: establishes productive, cooperative relationships within the team and across the organization; responds to others’ needs and priorities in a timely way, resolves conflicts constructively, proactively addresses or anticipates potential conflicts; gives and receives feedback in ways that will enhance working relationships; exchanges information and ideas with internal and external constituents to develop and implement best practices.
  • Analytical skills: reviews, analyzes, and synthesizes a variety of information and makes recommendations; anticipates problems, opportunities, and needs of the team, develops results-oriented conclusions; organizes ideas and information in unique ways.
  • Flexibility: copes skillfully with unexpected events, handles several projects simultaneously, adapts style of communication to suit the audience, and supports change efforts.
OTHER REQUIREMENTS

Ability to travel 2-3 times a year domestically for 2-3 business days at a time. If located outside of San Francisco Bay Area, job requires at least quarterly travel to SF office in addition.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to spend extended hours at the computer.

This position requires low to moderate levels of domestic travel.

 

WORK ENVIRONMENT

The Energy Foundation’s San Francisco office is located at 301 Battery St, 5th Floor, San Francisco, 94111. The office environment is in an office building downtown with some shared workspace, some individual offices, shared kitchen facilities, with moderate noise levels and a collegial atmosphere. On occasion, there are activities or events after work hours.

Staff are currently working at home during COVID-19 and decisions to re-open offices will be made in accordance to state and local guidance.