Job Title: Program Officer
Reports to: Executive Director
FLSA Status: Exempt
Salary range: $58,000-$62,000
Starting date: As soon as possible (Early March 2020)
Priority deadline for applications: Sunday, 2 Feb. 2020 by 11:59pm (Eastern)
Final deadline for applications: Tuesday, 18 Feb. 2020 by 11:59pm (Eastern)
Please apply by submitting an application here.
No phone calls please – if you have any questions, please direct them to email@example.com.
Please be aware that due to the volume of communication, we might be slow to respond to queries.
The NGO Working Group on Women, Peace and Security (NGOWG), a project of Tides Center, is the only actor of its kind working on women, peace and security (WPS) issues at United Nations (UN) Headquarters, providing both regular expert policy guidance on WPS, and monitoring the Security Council’s work on this issue. The NGOWG is a coalition of 19 international NGOs with experience in every region in the world and expertise across the WPS agenda, including issues ranging from sexual and reproductive health and rights and disarmament to peacebuilding and climate change.
The NGOWG works with women and women-led organizations in conflict and post-conflict situations around the world to protect women’s human rights and ensure that women can meaningfully participate in all conflict prevention and resolution efforts, and has been working to bring the voices of women human rights defenders into policy discussions held at UN Headquarters in New York for almost 20 years.
The NGO Working Group on Women, Peace and Security is currently seeking a dynamic advocate with exceptional communication and written skills to join a small but ambitious team committed to advancing women’s human rights in peace and security in 2020. The ideal candidate will be outgoing, highly-organized, and multivalent – a natural self-starter and problem-solver who is comfortable with the flexibility required for working in a small team in a fast-paced environment.
The Program Officer reports to and works with the Executive Director and alongside the Senior Program and Research Manager to support the advocacy efforts of the NGO Working Group (“NGOWG”) on Women, Peace and Security (“WPS”). The Program Officer is primarily responsible for:
- Contributing to planning and implementation of the advocacy strategy of the NGOWG and providing support for ongoing advocacy efforts as required, including managing civil society briefers supported by the NGOWG at country-specific briefings as well as the two WPS open debates
- Contributing to the design and implementation of the NGOWG communications strategy, including social media and online engagement
- Managing the administrative operations of the NGOWG office, including contributing to accounting and fundraising.
The Program Officer also supports the ongoing work of the NGOWG, including organizing regular meetings, communicating with members, assisting with publications, and handling other administrative tasks as required.
The Program Officer is an exempt position. Exempt employees are expected to work the appropriate and necessary time in order to complete key assignments and related tasks on schedule. This is a grant-funded position that has been funded for one year. Position extension beyond initial one-year period will be dependent upon grant funding and program needs. The Program Officer will receive access to a competitive benefits package, including medical, dental and vision and paid time off.
The NGO Working Group on Women, Peace and Security is a project of Tides Center who is an “at-will” and equal opportunity employer. We strongly encourage women, individuals from international backgrounds, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities to apply. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. We also encourage and will consider for employment qualified applicants with arrest and conviction records.
This position is based in our New York office and applicants must be authorized to work in the US.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Support the overall advocacy of the NGOWG: Assist in planning and implementing advocacy and awareness raising strategies, including by providing both administrative and substantive support for regular and ad-hoc country-specific advocacy, preparing and drafting letters and briefings, and compiling advocacy documents.
- Support advocacy opportunity tracking: Responsible for monitoring day to day developments at the UN Security Council and maintaining a calendar of advocacy opportunities and UN meeting schedules as relevant to the NGOWG.
- Support advocacy coordination: Maintain regular and timely communication with member organizations to plan, organize, and implement collective activities of the NGOWG, including by providing substantive updates and soliciting input on projects.
- Support civil society briefers: Manage and implement monthly, annual and ad-hoc civil society speaker nominations and processes in consultation with the ED, including by liaising with stakeholders, supporting coordination and advocacy, statement drafting, and accompanying civil society partners to meetings as appropriate. Additionally, Make logistical and meeting arrangements and managing, implementing and maintaining NGOWG database for civil society partners/peacebuilders.
- Update, and implement NGOWG communications strategy in consultation with the Executive Director
- Manage digital communications channels, including but not limited to: social media platforms, website and online engagement efforts by developing content and implementing communications strategy and initiatives across various digital platforms.
- Responsible for managing and maintaining digital media management platforms and software, as well as monitoring, evaluation and reporting systems of communications efforts.
- Responsible for digital advocacy in-line with overall NGOWG strategic objectives, including but not limited to conducting interviews with stakeholders, creating graphics and visuals, and preparing and managing editing and distribution processes.
- Responsible for managing and maintaining the NGOWG website on a daily basis, troubleshooting technical issues, overseeing ongoing design and development.
- Keep current on advances in nonprofit technology and good practice to ensure social media and website remain up to date with digital advocacy trends.
- Prepare and draft outreach and promotional materials as required.
Administration, Operations, Finances & Fundraising
- Responsible for smooth function of the office and through day-to-day management of its systems, including but not limited to: maintenance of inventories, office equipment, communications (digital and hard), phone system, computers, database and file systems (digital and hard), and supplies.
- Responsible for implementing and maintaining information management systems and resources, ensuring accessibility for all staff and fellows, as well as providing regular and ad-hoc training.
- Maintain cleanliness and organization of office and ensure kitchen and supplies are restocked. Responsible for ensuring the effectiveness of all telecommunications and technological systems and resolving problems when they occur.
- Responsible for managing, implementing and maintaining all NGOWG databases, including for civil society partners/peacebuilders, donors, colleagues, membership, fellowship, vendors, and others as needed.
- Keep current on advances in nonprofit technology and ensure that operations remain up to date and reflect good practice among peer INGOs.
- Responsible for organizing logistics for regular meetings and special events including, but not limited to: reserving meeting spaces, ordering food, ensuring smooth operations during meeting, taking minutes, and inviting speakers and attendees.
- Contribute to accounting and fundraising, including preparation of project finance documents in accordance with Tides Center cash management policies and funding guidelines
- Liaise with vendors, processing bills and payables
- Provide additional support for management of project finances in consultation with the Executive Director.
- Participate in the fundraising efforts of the NGOWG office by preparing funding proposals and submitting grant reports in a timely manner in coordination with the Executive Director.
- Contribute to monitoring and evaluation efforts related to reporting requirements as per grants and other funding streams in coordination with the Executive Director.
Other duties and responsibilities
- This position does not currently have a direct report but will have eventual responsibility for 1-2 fellows to support advocacy, communication and operation functions.
- Perform other duties as needed.
EDUCATION AND EXPERIENCE
- Bachelor’s or Master’s degree in a relevant area of peace and security, international relations, women’s or gender studies, human rights, development studies, conflict or post-conflict studies, or a closely related discipline and/or equivalent job-related experience.
- At least 3-5 years of professional policy, research and advocacy experience on issues related to women’s rights essential, with preference for women, peace and security or related issues. Expertise on specific geographic regions or specific areas of women’s rights is highly desirable. Experience working directly with civil society activists and organizations in a local context is highly prized.
At least 3-5 years of prior experience with communications management in a professional setting.
- At least 3 years experience with operations and office management tasks, including fundraising, highly desirable.
KNOWLEDGE, SKILLS AND ABILITIES
- Demonstrated passion and understanding of women’s rights, including particularly the women, peace and security agenda.
- Good understanding of the United Nations system and its basic functions and structure;
- Outstanding writing and editing skills (written and verbal), interpersonal and communication skills and ability to work quickly and efficiently, with attention to detail and producing superior written work required
- Experience in working with the media, including ability to draft opinion pieces, prepare media releases, brief journalists, promote stories, and effectively use social media
- Excellent research, writing and analytical skills with the ability to synthesize policy documents, identifying relevant key points, facts, and statistics that help explain complicated policy topics
- Excellent organizational and project management skills using both digital and paper systems.
- Ability to remain professional and focused in a fast paced, high pressure atmosphere, managing shifting priorities and deadlines successfully.
- Good judgment, positive and constructive attitude, creativity, initiative, perseverance, and flexibility.
- Demonstrated ability to maintain high standards of confidentiality, and display good judgment, discretion and diplomacy.
- Demonstrates positive and constructive attitude, as well as creative and proactive approach to work, including particularly problem solving.
- Ability to maintain open and professional relations with relevant internal and external constituents.
- Experience developing digital strategies, programs and tools, including the use of diverse software, WordPress websites, digital analytic tools, social media platforms, or other web-based multimedia platforms.
- Expertise in managing budgets and grant reports, interacting with funders, and undertaking other basic financial management tasks.
- Demonstrated success in roles requiring execution of multiple tasks while responding to multiple priorities.
- High proficiency in Windows computing environment, advanced knowledge of Microsoft Office (Word, Excel, Powerpoint), Adobe systems, and G Suite; knowledge of website management, including utilizing WordPress. Network and computer troubleshooting skills a plus.
- Ability to work as a collegiate member of a small team, and with minimal supervision
- Fluency in written and spoken English; knowledge of another official UN language is an asset.
The incumbent will interact on a frequent basis with NGOWG Members, the UN system, UN Member States, and a range of civil society organizations.
This position requires at least eight hours or more per day either sitting at a desk (responding to emails, developing materials or being on the phone). The position also requires travel via public transportation, car or plane when attending meetings outside the office and the ability to lift up to 50 lbs.
The position will be located in a small office in New York City. The incumbent will work from a shared office with a door. This will be a quiet environment with infrequent interruptions. There is an elevator in this multi-story building
While on domestic and international travel the incumbent will work most frequently from hotels, conference facilities and member offices.