Sustainable Cities Program Assistant

Background

The Summit Foundation is a private family foundation founded in 1991 and located in Washington, DC.
The Foundation advances its mission to create a world where people can thrive and nature can flourish
by making grants in three main program areas: Equality for Women and Girls, Sustainable Cities, and
the Mesoamerican Reef.
The Sustainable Cities program seeks to radically increase the sustainability of cities by supporting:
frameworks and metrics that drive city sustainability efforts, inspirational city models and policies,
visionary leaders, and city climate mitigation and adaptation as a particular area of emphasis.

Position Overview
The Summit Foundation seeks a full-time program assistant to provide programmatic, editorial, and
administrative support to the Sustainable Cities program director. This person will function as an
integral member of the foundation’s small staff in our Washington office. This is an entry-level program
position. The work will provide the program assistant with an introduction to a wide variety of people
and organizations at the cutting edge of urban sustainability and climate action, with an emphasis on
local governments, networks, energy, and social justice. It will also provide a strong orientation to
philanthropy and the nonprofit sector in general, including funder affinity groups and collective impact
funds.

Relationships
The program assistant reports to the Sustainable Cities program director. The program assistant also
works closely with the grants management director, the office manager, and other program assistants.

Duties and Responsibilities
The program assistant’s duties and responsibilities include the following:
§ Assist the Sustainable Cities program director with all stages of the grantmaking process including:
communicating with current or prospective grantees; reviewing letters of inquiry and proposals for
fit with program priorities and quality and completeness of application materials; drafting and
editing assessments for the grants review committee and the board of trustees; tracking
submission timelines and reviewing grantee reporting requirements; and drafting other internal or
external documents related to grants.
§ Provide research support on a variety of topics as requested.
§ Help develop program-specific website content.
§ Schedule, staff, take notes, and help prepare advance and follow-up materials for events, meetings
and conference calls. This includes assisting with preparation and note-taking for Summit’s board
of trustees meetings.
§ Assist the program director with vetting and replying to event invitations and speaking requests,
slide preparation, and related aspects of participation in conferences and similar events.
§ On occasion, represent the Sustainable Cities program at in-person or virtual meetings.
§ Make and coordinate travel arrangements (transportation, lodging, logistics) and schedule field
meetings for program director’s frequent travel. Prepare expense reports.
§ Research, organize and coordinate logistics and briefing books for occasional trustee site visits in
the United States and abroad. Accompany these site visits and provide on-the-ground logistics
support while they are in progress.
§ Maintain program-related electronic files including program contacts.
§ Assist during office manager’s absence in answering phones, greeting guests, vendor interactions,
and other essential office oversight as requested.
§ Perform other program and administrative support duties as assigned.

Qualifications and Attributes
§ Bachelor’s degree in a relevant field.
§ Minimum two years of relevant work experience, including administrative tasks.
§ High-level proficiency in Microsoft Office suite required. Experience with document layout, iMovie
or other video editing software, WordPress for website content management and other contentmanagement
systems for social media preferred.
§ Interest and preferably coursework or other experience in sustainable development, especially at
the city and metropolitan scale. Interest in the nonprofit sector and philanthropy.
§ Excellent writing, editing and proofreading skills.
§ Good listener with the ability to communicate effectively and professionally with a wide variety of
individuals from foundations, nonprofit organizations, government and business.
§ Thorough, resourceful researcher with strong organizational skills and attention to detail.
§ Flexibility and dependability; team player capable of prioritizing competing demands and projects
and meeting deadlines; comfortable with executing administrative tasks; self-starter who needs
minimal supervision, but knows when to ask questions; open to challenges. Ability to represent
Summit with professionalism, discretion and diplomacy.
§ Understanding of and commitment to Summit’s core values, mission and vision, and operating
principles.

Compensation and Benefits
Salary commensurate with experience and qualifications. The Summit Foundation provides excellent
health benefits and paid vacation time, has 403b and SEP IRA plans, and provides commuter benefits
and flexible spending accounts for health and dependent care.

Application Procedures
Qualified individuals should submit a resume and letter of interest to apply@summitfdn.org. No
phone inquiries. The position will remain open until filled.